Intuit has always paid extra attention to security and reliability. Therefore, they provide the best options for keeping your account data safe from unwanted access and malware. It is very important for any software to protect the customers’ information and add the latest security features to their software regularly. For making sure that your critical data is safe and sound at all times, you are required to enter a password with a few complexity requirements.

You can get in touch with the QuickBooks Tech Support Department USA if you have any question or query regarding the Password Security of QuickBooks. Just call us on the toll-free QuickBooks Enterprise Support Phone Number +1-800-778-7614 today.

Password Requirements For QuickBooks Desktop

  • All Passwords are case sensitive.
  • Keep the Length of the password between 8 – 16 characters.
  • Remember to include at least 1 uppercase character in the password.
  • Also, include at least 1 lowercase character in the password.
  • Include at least 1 special character (! ” # $ % & ‘ ( ) * + , – . / : ; < = > ? @ [ \ ] ^ { | } ~)
  • At least 1 number from 0 to 9.
  • The Password cannot contain the username (case-sensitive)
  • Username cannot contain the password (case-sensitive)
  • No spaces

QuickBooks will prompt to change your password every 90 days. But it is only applicable for Administrators. If you have stored sensitive data like credit card numbers, social security numbers, employer identification numbers, or if you have “Credit Card Protection” activated, you will need to enter an intricate password after the update.

What If I Don’t Want To Set A Password?

It is compulsory to add a password if you have sensitive information or credit card protection. If you are using QuickBooks Desktop Accountant or Enterprise Accountant software, you can choose to utilize the QuickBooks File Manager for keeping track of the passwords for all the files.

If you have forgotten your password read: Reset Your Password For QuickBooks Desktop

  • If any user has not set up a password, the Administrator will get a notification for it and they can secure the file by requesting or assigning a password.
  • One can use the Automated Password Reset Tool if they forget the password and the reset hint.
  • If you are utilizing QB Desktop software in the multi-user mode, make sure that all users have downloaded and installed the security update.
  • If you are using the QuickBooks 2016/Enterprise 16.0 (R7) and SDK applications, you need to download the security update for applying the changes.

Other Updates

Feature Version
Accountant’s Copy File Transfer service (ACFT) Security update has been implemented for version 2016 (R5)
Search functionality Restored for 2016 (R7)
Auto Data Recovery (ADR) functionality Restored for 2016 (R7)



Q1. What if we have several QuickBooks Desktop items? Are we required to download and install the update for all the QuickBooks Products?

A1. Yes, you have to download and install the update for each of the QuickBooks products installed on your computer.

Q2. I am using a trial version of QuickBooks on my computer. Do I still need to apply the security update?

A2. You have to uninstall the QuickBooks Desktop trial version if it has expired. If you are using an expired trial version of QuickBooks on your computer, you need to download and install the security update.

Q3. I use my QuickBooks very rarely. Do I need to download the security update?

A3. The QuickBooks Experts of supportforerror highly recommend that you install the security updates.

Q4. What if we have uninstalled any of the products and are not using? Do I still need the update?

A4. You are safe from any corruption or unwanted access if you have uninstalled QuickBooks Desktop. Make sure that you uninstall the most recent version of the software.

Q5. What is the vulnerability?

A5. For protecting the QuickBooks Users, we keep the security vulnerability details to ourselves so that hackers and criminals can’t use this information to gain access and make unwanted changes.

Q6. What will occur if we disable credit card protection or remove all the credit card data from the file?

A6. The Engineers at Intuit have designed this update for providing strong password controls. This update makes sure that only authorized people have access to QuickBooks Desktop account. It will automatically add an extra layer of security if it detects sensitive information. Nevertheless, eliminating credit card information and Personally Identifiable Information (PII) from the file will switch off the configuration. You will not need to set up a password.

Q7. Can Bookkeepers and Accountants set a password on their client’s working file?

A7. Yes. Altering the password in the .QBA file will have no effect on the original file of your client.

Q8. What is the exact Personally Identifiable Information (PII) information that QB Desktop notices to require a strong password?

A8. QuickBooks notices the occurrence of the following PII:

  • Employee and Company Social Security Number
  • Company EIN
  • Company Bank Details (Routing Number, Account Number)
  • Company Credit Card Acct. Number
  • Fixed Assets Account Number
  • Other Assets Account Number
  • Other Current Assets Account Number
  • Loan/Other Current Liability Account Number
  • Long Term Liability Account Number
  • Vendor Tax ID
  • Vendor Account No.
  • Employee’s Birth Date (QuickBooks 2018 versions only)

If you have any question associated with Password security for QuickBooks Desktop, get in touch with the QuickBooks customer care support by calling on QuickBooks  Support Phone Number +1-800-778-7614. The Intuit Certified QuickBooks ProAdvisors will provide instant QuickBooks support services to resolve the issue that you are facing. You can get in touch with the QuickBooks ProAdvisors of supportforerror via various channels like phone support, email support, live chat etc.

At supportforerror, we recruit QuickBooks Experts who have years of experience with QuickBooks and are also certified by Intuit. They have passed all the required certifications to become a certified QuickBooks ProAdvisor and so you can trust that the issue that you are facing will be resolved in the minimum time possible.